Utilization fees for all areas of the Conference Center, are determined by the type and length of the event and estimated attendance.  These fees are calculated on a cost reimbursement policy. While the usage fees guidelines listed below are current, fees for each event must be calculated individually based on specific requirements.

Main Room: $1,300 - $3,300 based on attendance, type of event, and length of use. Usage of the Foyer is included.

Foyer Only: $650 for half-day; $850 full day

News Center: $100 per hour, daily maximum $600

Auxiliary Space: based on per person rate for Main Room and amount of space needed

What Fees Include
All fees include use of our tables and chairs set up according to specifications, room cleanup prior to and after the event, available staging, and the public address system. In addition, our staff assists in coordinating the services of other suppliers, e.g., caterers, equipment providers, entertainers, etc.

Parking
Parking for events is located in the adjacent South Main Lot and/or the attached Garage 8; overflow can be accommodated in nearby surface lots. A discounted rate for special event parking is invoiced to the group after the event.  When necessary, arrangements can be made for guests to pay individually.

Food Preparation Facilities
Caterers and other vendors have accessible entry and delivery zones. The food preparation area, available for use by the User's choice of caterer, is spacious and its location allows convenient service.  The Use Agreement covers all regulations related to insurance coverage, liability, non-smoking policy, etc.

Description of Facilities   Floor Plan and Room Specifications   Equipment and Services  
Usage Fee Guidelines   Area Map and Parking Information

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©2006 Texas Medical Center

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E-Mail: tmcinfo@texmedctr.tmc.edu
URL: http://www.tmc.edu/tmc-conf_fees.html